Company Secretary & Startup Compliance Firm in Delhi NCR & India | Bhavya Sharma and Associates
Private Limited Company Registration for Startups Delhi Bangalore Mumbai Gurgaon 2025
Transform your startup idea into a legally protected company. Bhavya Sharma and Associates specializes in Private Limited Company registration across Delhi, Bangalore, and Gurgaon. Our CS-led team ensures your incorporation is completed in 7 days under the latest MCA V3 SPICe+ process with zero complications, full PAN/TAN/EPFO/ESIC integration, and funding-ready documentation.
Over 100,000 Private Limited Companies register in India every year. VCs prefer this structure for equity funding. Unlike LLPs or sole proprietorships, Pvt Ltd offers unlimited equity issuance, personal liability protection, and credibility that attracts investors.
Why Choose Private Limited Company Registration Over Other Business Structures
Private Limited Company vs Alternatives
Pvt Ltd combines the best features of investor protection and operational flexibility. Here is why startups choose this structure:
Unlimited Equity Issuance: Raise capital through shares without partner caps. Perfect for seed and Series A funding rounds.
Personal Asset Protection: Limited liability ensures your personal wealth is protected even if the company faces financial challenges.
Credibility with Investors: 90 percent of angel and VC investments go to Pvt Ltd companies. Your business structure signals legitimacy.
Perpetual Succession: The company continues regardless of founder changes. Ideal for building lasting enterprises.
Faster Than Alternatives: MCA V3 SPICe+ integration makes Pvt Ltd registration faster than pre-2024 processes.
Tax Efficiency: Eligible for Startup India tax benefits including 3-year income tax holiday under Section 80-IAC and depreciation advantages.
Comparison with LLP: While LLP allows debt funding and partnership structures, it restricts equity issuance. Pvt Ltd is built for scaling through equity.
Comparison with OPC: One Person Company suits solo founders initially, but limits external investment. Pvt Ltd is designed for co-founder and investor participation.
Real Startup Case Study: A Gurgaon fintech startup incorporated via our CS process in 7 days, immediately cleared angel due diligence checks, and raised 5 crores in seed funding. The Pvt Ltd structure eliminated strike-off risks from incomplete compliance documentation.
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Complete Private Limited Company Registration Process 2026 MCA V3 SPICe+ Step by Step
The registration process is fully digital on the MCA portal. We guide you through each step to prevent rejections and delays. Average approval time is 7 days from final submission.
Step 1 Reserve Your Company Name SPICe+ Part A
Access the Ministry of Corporate Affairs portal and propose 3 unique company names. Name approval typically takes 24 to 48 hours. Our free name availability tool checks MCA database before submission.
Critical Rules: Your name cannot be identical or similar to existing registered companies or LLPs. Avoid prohibited words unless prior government approval is obtained. The name should reflect your business activity.
Example Names: TechVenture Private Limited, FinServe Solutions Private Limited, HealthCare Innovation Private Limited.
Step 2 Obtain DSC Digital Signature Certificate and DIN
All proposed directors must obtain Class 3 DSC from government certified authorities. Cost is approximately 1,000 to 1,500 rupees per director. DIN Director Identification Number is essential for every director. Can be obtained simultaneously while filing SPICe+ Part B or separately through DIR-3 form.
Requirement: At least 2 directors are mandatory. Minimum 1 director must be Indian resident with 182 days presence in India during the previous calendar year.
Step 3 Draft Memorandum of Association MOA and Articles of Association AOA
MOA contains 5 essential details: Company name, registered office location, liability clause, objects of the company, and capital structure.
AOA defines internal governance including director appointment, board meeting procedures, shareholder rights, dividend distribution, and winding up process.
Importance: These are permanent founding documents. Errors create operational conflicts and legal complications. Use MCA standard templates modified for your startup needs.
Startup Optimization: Include IP assignment clauses, founder vesting schedules, and dilution protections that VCs require.
Step 4 Complete SPICe+ Part B and Upload Documents
Provide comprehensive company details: authorized capital, registered office address with GPS coordinates mandatory for MCA V3, director names and DINs, subscriber details, and business classification codes.
Upload scanned self-attested documents: PAN and Aadhaar for all directors, utility bills for registered office address not older than 2 months, rental agreement and NOC from property owner, identity proofs, and passport sized photographs.
V3 Critical Requirement: GPS coordinates of registered office are now mandatory. Obtain exact latitude and longitude from Google Maps for your registered office location.
Step 5 File SPICe+ Complete Form to MCA Portal
Submit all documents digitally with DSC signatures from all directors and subscribers. Pay government filing fee and stamp duty. SPICe+ also allows simultaneous application for GST, EPFO, ESIC, and bank account opening through AGILE-PRO-S integration.
Step 6 ROC Examination and Approval
- The Registrar of Companies examines your application within 4 to 7 days. Issues Certificate of Incorporation with Company Identification Number CIN.
- Digital Certificate includes: CIN, PAN allotted by Income Tax Department, TAN for company, company name and registered office address, incorporation date.
- Post-Incorporation Requirements: Obtain commencement of business certificate within 6 months, open bank account with INC-28 certificate, and file first board resolution within specified timelines.
Complete Documents Checklist for Pvt Ltd Registration 2025
- All documents must be self-attested and submitted digitally. Physical copies follow via registered mail.
- For Directors Indian Nationals
- PAN Card and Aadhaar mandatory.
- Secondary ID Proof: Passport, Driving License, or Voter ID any one accepted.
- Address Proof: Latest utility bill, electricity bill, or water bill not older than 2 months showing current address.
- Proof of Residence: Bank statement or government issued ID with residential address.
- Affidavit on stamp paper confirming intention to become director.
- Passport sized color photograph 2 copies.
- For Directors Foreign Nationals
- Valid international passport.
- Address proof from country of residence: Residence permit, bank statement, or government issued ID with address.
- Consulate attestation may be required for certain documents.
- For Registered Office Location
- If Rented Property: Rental agreement or lease deed with property owner details, NOC from owner on property letter head, PAN of property owner.
- If Owned Property: Sale deed or ownership certificate proving ownership.
- Latest Utility Bill: Electricity bill, water bill, or internet bill not older than 2 months.
- GPS Coordinates: Latitude and longitude from Google Maps or GPS coordinates of the registered office location. This is mandatory under MCA V3.
For Company Formation
- Proposed company names list with alternative names for approval.
- Consent letter from subscribers and directors for company incorporation.
- Declaration by director confirming no disqualifications under Companies Act 2013.
- MOA and AOA attachments with signature pages.
Penalties for Late or Non-Filing Pvt Ltd Registration
Understanding penalties motivates timely compliance. Delayed registration attracts substantial fines.
Late Filing After ROC Approval Deadline: Penalty is 100 rupees per day from the date registration should have been filed until actual filing. Total penalties can exceed 50,000 rupees for 30 day delays. Strike-off risk increases after 6 months of non-activity.
Non-compliance After Incorporation: Annual compliance penalties including non-filing of MGT-7 annual return is 100 to 5 lakh rupees. Non-filing of AOC-4 financial statements is similar penalty structure.
Name Non-Approval Rejection: If proposed name is similar to existing company or trademark, SPICe+ form is rejected. Resubmission requires new fee payment and causes 1 to 2 week delays.
Registered Office Address Issues: Missing GPS coordinates under V3 causes form rejection requiring resubmission.
Impact of Delays: Every week delay costs time for director appointment, bank account opening, and funding discussions. Investors expect compliance ready companies.
Frequently Asked Questions Pvt Ltd Registration 2025
Q1: What is the difference between Pvt Ltd and LLP?
Answer: Pvt Ltd allows unlimited equity issuance for investor funding. LLP is restricted to debt financing and partnership agreements. Pvt Ltd has stronger VC credibility. LLP has lower compliance requirements. Choose Pvt Ltd if you plan to raise external capital through equity shares.
Q2: How many directors are required for Private Limited Company registration?
Answer: Minimum 2 directors are mandatory for Pvt Ltd. Maximum limit is flexible. At least 1 director must be Indian resident. All directors must have DIN and DSC before registration.
Q3: What is the minimum capital required to register Pvt Ltd 2025?
Answer: No minimum paid-up capital is required post-2015. You can register with 1 rupee capital. However, authorized capital in MOA must be minimum 1 lakh rupees. Stamp duty is calculated on authorized capital amount.
Q4: How long does Pvt Ltd registration take in 2025?
Answer: Under MCA V3 SPICe+, registration takes 7 days from final submission. This includes ROC examination and certificate issuance. Delays occur only if documents are incomplete or name is rejected.
Q5: What is SPICe+ V3 and how is it different from older processes?
Answer: SPICe+ is the integrated online form for company registration on MCA portal. V3 version mandatory from October 2025 includes GPS coordinates for office, auto-integration with PAN/TAN/GST/EPFO, and e-signature requirements. Faster and more transparent than pre-2024 processes.
Q6: Can a foreigner be director of Pvt Ltd in India?
Answer: Yes. Foreign nationals can be directors if they comply with Companies Act 2013 requirements. They need DIN from MCA, passport, address proof from home country, and must file DIR-2 form within 30 days of appointment.
Q7: What happens after Certificate of Incorporation is issued?
Answer: Post-incorporation you must open bank account with INC-28 certificate, conduct first board meeting within 30 days, appoint first auditor within 30 days, and file commencement of business certificate within 6 months. Annual compliance includes MGT-7 return and AOC-4 financial statements filing.
Q8: Is digital signature certificate mandatory for all directors?
Answer: Yes. Class 3 DSC is mandatory for all proposed directors and subscribers to sign MOA and AOA. DSC is obtained from government certified authorities in 2 to 3 days.
Q9: What is registered office address requirement and can it be home office?
Answer: Registered office is the legal address for company communication with authorities. Can be home office if you own or rent residential space. Must have proof of address like utility bill or NOC from owner. V3 requires GPS coordinates.
Q10: How much does Pvt Ltd registration cost in government fees?
Answer: Government fees along with private fee to execute it if you have taken help from professionals depend on authorized capital. SPICe+ filing fee is standard. Stamp duty in Delhi is 200 rupees for MOA and 0.15 percent of capital for AOA maximum 4,500 rupees. DSC costs 2,000 to 2500 rupees maximum per director.
Q11: Can I change company name after registration?
Answer: Yes. You can apply for name change to ROC by filing DIR-12 form. Requires board resolution and shareholder approval. Involves additional fees and 2 to 3 weeks processing time.
Q12: What is authorized capital and paid-up capital?
Answer: Authorized capital is the maximum capital the company is permitted to issue to shareholders as per MOA. Minimum is 1 lakh rupees. Paid-up capital is the actual amount shareholders have invested in shares. Paid-up can be lower than authorized capital.
Q13: Do I need trademark clearance before company registration?
Answer: Not mandatory but highly recommended. Check if your company name matches any existing trademark to avoid legal issues later.
Q14: What is MOA and AOA and can I modify them after registration?
Answer: MOA is Memorandum of Association with company objects and capital. AOA is Articles of Association with internal governance rules. Both are founding documents. Modification requires board resolution and shareholder approval through special resolution in general meeting.
Q15: Is PAN and TAN issued immediately after registration?
Answer: PAN and TAN are issued by Income Tax Department within 3 to 5 working days after SPICe+ filing. Digital copies are sent to your registered email. Physical certificates follow in 2 to 3 weeks.
Q16: When must I file first annual return MGT-7?
Answer: First annual return MGT-7 must be filed within 60 days from conclusion of first Annual General Meeting. AGM must be conducted within 9 months of incorporation. Non-filing attracts penalties of 100 to 5 lakh rupees.
Q17: Is mandatory audit required immediately after incorporation?
Answer: No mandatory audit in first year if turnover is below 1 crore rupees. However, statutory audit is mandatory from second year onward if turnover exceeds audit threshold.
Q18: Can I incorporate Pvt Ltd company without a physical office address?
Answer: No. Physical registered office address is mandatory. Cannot use virtual office or PO box for MCA registration. Must have actual location with utility bill proof.
Q19: What documents do I need to open bank account after registration?
Answer: Bank requires INC-28 certificate, MOA, AOA, board resolution for bank account opening, PAN certificate, utility bill for office address, and director identification documents.
Q20: How many shareholders can a Pvt Ltd company have?
Answer: Maximum 200 shareholders including directors. Beyond this limit requires conversion to public company. No minimum shareholders except company must have at least 2 members initially.
Q21: What is commencement of business certificate COB and when to file?
Answer: COB must be filed with ROC within 6 months of incorporation. Confirms company is ready for business operations. Non-filing does not automatically strike off company but indicates non-active status.
Q22: Can I register Pvt Ltd company online completely?
Answer: Yes completely online. No physical visit to ROC needed. Documents submitted digitally on MCA portal. Certificate of Incorporation is digitally signed and delivered by email.
Q23: What is the difference between private and public limited company?
Answer: Public company must have minimum 7 members and 3 directors, requires minimum 5 lakh paid-up capital, and can invite public investment. Private company needs 2 members and 2 directors with no minimum capital and restricted share transfers.
Q24: Can I operate business before receiving Certificate of Incorporation?
Answer: No. Company legally exists only after ROC issues Certificate of Incorporation. Operating before certification is illegal. Bank accounts cannot be opened without COI.
Q25: What if my company name is rejected by ROC?
Answer: If name is rejected for being similar to existing company or trademark, you must propose new name in fresh SPICe+ application. Resubmission fee is required. Rejected names cannot be re-used.
Q26: Is foreign investment allowed in Pvt Ltd company?
Answer: Yes. Foreign investors can invest in Pvt Ltd through Foreign Direct Investment FDI route. Requires FEMA compliance including FC-GPR filing and valuation certification. Certain sectors have FDI restrictions.
Q27: What happens if a director is disqualified or dies?
Answer: New director must be appointed within 30 days through board resolution and DIR-3 form filing. In case of death, vacant director position must be filled immediately to avoid non-compliance penalties.
Q28: Can I register Pvt Ltd in multiple states?
Answer: No. Company registers with one ROC office based on registered office location. For operations in multiple states, separate registrations are not needed. Branch offices can be established without separate registration.
Q29: What is the annual compliance timeline for Pvt Ltd companies?
Answer: Within 30 days of financial year end, board appoints auditor through ADT-1 form. Within 30 days of AGM, submit AOC-4 financial statements and audit report. Within 60 days of AGM, file MGT-7 annual return. By September 30, all directors must file DIR-3 KYC.
Q30: Can I incorporate company with same name as my website domain?
Answer: Not necessarily. Domain ownership and company name are separate registrations. Your company name must comply with MCA guidelines and must be unique. Trademark search is also recommended.
Get Expert Pvt Ltd Registration for Your Startup Today
Bhavya Sharma and Associates specializes in startup Private Limited Company registration. Our CS experts handle every step ensuring zero delays, complete compliance, and funding-ready documentation.
Available in: Delhi, Bangalore, Gurgaon, and pan-India delivery.
Process: Free consultation to assess your startup stage and requirements, complete documentation preparation, SPICe+ filing on MCA portal, post-incorporation support including bank account opening and first compliance filings.
Why Choose Bhavya Sharma and Associates for Pvt Ltd Registration in Delhi Gurgain Noida Mumbai and Bangalore?
Our CS firm offers advantages competitors lack:
V3 Expertise: Full knowledge of latest MCA V3 SPICe+ requirements including GPS coordinates, integrated PAN/TAN/EPFO/ESIC filing.
Startup Only Focus: Governance clauses, IP protection, founder agreements, and self-certification benefits integrated in registration.
95 percent Approval Rate: Versus market average 70 percent due to meticulous documentation and MCA portal experience.
Founder-Led Team: Personal attention from CS experts with experience in 500 plus startup incorporations.
Bundled Services: Pvt Ltd registration plus optional Startup India, GST, trademark, and founders agreement packages available.
Post-Incorporation Support: Free compliance calendar, annual ROC filing preparation, and board meeting documentation support for year 1.
Related Services Available: Startup India Registration, GST Registration, Trademark and IP Registration, Founders Agreement Drafting, Annual ROC Compliance Management.